The name of the Society shall be the Kingston upon Thames Society
The Society is established for the public benefit for the following purposes in the Royal Borough of Kingston upon Thames, which area shall hereinafter be referred to as ‘the area of benefit’
(1) To promote high standards of environmental design, planning and architecture in or affecting the area of benefit
(11) To educate the public in the environment, history, natural history and architecture of the area of benefit.
(111) To secure the preservation , protection, development and enhancement of features of historic or public interest in the area of benefit
In furtherance of the said purposes, but not otherwise the Society through its Executive Committee shall have the following powers:
(1) To promote civic pride in the area of benefit
(2) To promote research into subjects directly connected with the objects of the Society and to publish the results of such research
(3) To act as a co-ordinating body and to co-operate with the local authorities, planning committees, and all other statutory authorities, voluntary organisations, charities and persons having aims similar to the Society
(4) To promote or assist in promoting activities of a charitable nature in the area of benefit
(5) To publish papers, reports and other literature
(6) To make surveys and prepare maps and plans and collect information in relation to any place, erection or building of beauty or historic interest within the area of benefit
(7) To hold meetings, lectures and exhibitions
(8) To educate public opinion and to give advice and information
(9) To raise funds and to invite and receive contributions from any person or persons by way of subscriptions, donation and otherwise; provided that the Society shall not undertake any permanent trading activities in raising funds for its primary purpose
(10) To acquire, by purchase, gift or otherwise, property whether subject to any special trust or not
(11) Subject to such consents as may be required by law, to sell, let, mortgage, dispose of or turn to account all or any of the property or funds of the Society as shall be necessary
(12) Subject to such consents as may be required by law, to borrow or raise money for the purposes of the Society on such terms and on such security as the Executive Committee shall think fit, but so that the liability of individual members of the society shall in no case extend beyond the amount of their respective annual subscriptions
(13) To do all such other lawful things as are necessary for the attainment of the said purposes.
Membership shall be open to all who are interested in actively furthering the purposes of the Society. No member shall have power to vote at any meeting of the society if his or her subscription is in arrears at the time. Corporate members shall be such societies, associations, educational institutions or businesses as are interested in actively furthering the purposes of the Society.
A corporate member shall appoint a representative to vote on its behalf at meetings, but before such a representative exercises his or her vote the corporate member shall give particulars in writing to the Hon Secretary of such representative.
The Society’s year commences on September 1. The subscription of a member joining the Society in the three months preceding August 31 in any one year shall be regarded as covering membership for the Society’s year following the date of joining.
There shall be four classes of membership: Individual Membership, Membership of two or more members in the same household, Life Membership, and Corporate Membership. The minimum subscription for each class of membership shall be such a sum as the Executive Committee shall from time to time determine, subject to the approval of a simple majority of members voting at an Annual General Meeting or Special General Meeting.
An additional class of Honorary Membership may be granted by the Executive Committee to persons who have made an outstanding contribution to the work of the Society.
An Annual General Meeting shall be held not later than the end of January in each year to receive the Executive Committee’s report and accounts, and to elect Officers and Members of the Committee, and to transact any other business that may arise.
General Meetings shall be held at the written request of fifteen or more members whose subscriptions are fully paid up, or by decision of the Executive Committee. the quorum at all general Meetings shall be twenty-five members, or one quarter of the total number of members, which ever is the fewer.
The Committee shall give at least fourteen days’ notice to the members of all General Meetings of the Society, and notice of motions for consideration at the Annual General Meeting shall be submitted to the Honorary Secretary not less than seven days before the meeting. Ordinary meetings of the Society shall be called at the discretion of the Executive committee, which shall endeavour to give adequate notice of such meetings to every member.
Nominations for the election of Officers shall be made in writing to the Hon Secretary at least seven days before the Annual General Meeting. Such nominations shall be supported by a seconder and the consent of the proposed nominee must first have been obtained.
The election of Officers shall be completed before the election of further Committee members. Nominees for election as Officers or Committee members shall declare at the Annual General Meeting at which their election is to be considered any financial or professional interest known or likely to be of concern to the Society.
The Officers of the society shall consist of: Chairman, not more than two Vice-Chairmen, Hon Treasurer, Honorary Secretary. Other Committee members may from time to time be asked to share the functions of Secretary in areas such as minute taking, planning scrutiny and arrangements for meetings.
All Officers shall relinquish their office every year and shall be available for re-election at the Annual General Meeting. A president, by Society tradition the Mayor of Kingston, and Vice-President may also be elected at a General Meeting of the Society, for periods to be decided at such a meeting. The Executive Committee shall have the power to fill casual vacancies among the Officers of the Society.